Top Microsoft Office 365 Interview Questions and Answers

Microsoft Office 365 is a widely used service containing some essential applications for businesses to work efficiently. If you are preparing for a Microsoft Office 365 job, you need to be aware of the basic Microsoft Office 365 Interview Questions and Answers. 

According to Statista, 145,844 companies use Office 365 in the US alone, and 330,084 companies in the UK. From small companies to large enterprises, everyone uses Microsoft 365, and this blog will give you the most common Microsoft Office 365 Interview Questions and Answers in 2023 to prepare yourself and crack your interview to get hired on the first attempt. 

Table of Content 

1) Important Microsoft Office 365 interview questions and answers 

    a) Is it true that Blackberry Cloud Services are accessible with the New MS Office 365?

    b) Will Existing Yammer Accounts Still Work?

    c) Define the role of service admin of Microsoft Office 365.

    d) What is the role of billing admin in Microsoft Office 365?

    e) What is the amount of storage accessible in OneDrive on a per-user basis?

    f)  What is DirSync, and what is it used for?

   g) Explain what SharePoint Document Library is.

   h) What is the pricing for the new Office 365 For Business offerings?

    i) Explain the differences between Office 365 and Office 2016.

    j) What is Microsoft Graph?   

2) Conclusion 

Important Microsoft Office 365 Interview Questions and Answers 

Microsoft 365 has many applications and services, making it difficult to remember every other small detail of how it works. If you are looking for a job where your Office knowledge is essential, then the following are some commonly asked interview questions and their answers. 

1) Is it true that Blackberry Cloud Services are accessible with the new MS Office 365? 

Yes, the Blackberry Cloud Services are now accessible through Microsoft Office 365. 

2) Will existing Yammer accounts still work? 

Yes, your existing Yammer account will still work. Like everyone else, you will just get the new updates for Yammer and continue using it as you were. 

3) Define the role of Service Admin of Microsoft Office 365.  

You can assign the Service Admin role to users who create support requests for Azure, Microsoft 365, and Office 365 services.   

4) What is the role of Billing Admin in Microsoft Office 365?  

The primary role of a Billing Admin in Microsoft Office 365 is to handle all billing aspects and manage the Azure portal support tickets. Other important responsibilities of a billing admin are to make purchases, manage subscriptions and service requests and monitor   

5) What is the amount of storage accessible in OneDrive on a per-user basis?  

Any plan or subscription in business or home plan gives access to 1TB of OneDrive storage per user. 

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6) What is DirSync, and what is it used for?  

DirSync is used to sync your on-premises Active Directory users to Office 365. It is also known as the Azure Active Directory Sync tool.  

7) Explain what SharePoint Document Library is.  

It allows users to store, upload, collaborate, share, and track documents and files at one centralised location. Users can also create columns to represent the respective document's metadata.  

8) What is the pricing for the new Office 365 For Business offerings?  

There are multiple plans and subscriptions for business Office 365 offerings. The Basic Business plan is the cheapest and offers almost all the applications but only the web version. Two more plans offer more applications and better features.  

9) Explain the differences between Office 365 and Office 2016.  

Microsoft Office 2016 offers various Office applications, including Word, Excel, PowerPoint, and OneNote. They are purchased upfront with a one-time license and don't get updates. It can only be installed on one computer and cannot be accessed on other devices.  

Microsoft offers several Office 2016 editions, such as Home and Student, Home and Business, and Professional. Based on the chosen edition, it might contain other applications like Outlook, Publishers, Access, etc.   

In contrast, Office 365 is a subscription-based service offering several plans. Some of these plans are identical to the Office 2016 suite, but the subscribers can pay either monthly or annually for the software license. Some Office 365 subscriptions are aimed at consumers or professionals and feature several Office applications. But the other subscriptions are targeted at IT departments, and they feature server-side applications, like Exchange or SharePoint Online.  

10) What is Microsoft Graph?  

Microsoft Graph is an API used to connect to all other Microsoft Office 365 applications, tools, and services. It is a unified model that can be used to access data from Windows, Office applications and Enterprise Mobility + security. This data in Graph is used to build apps for organisations and customers. 

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11) What is the process for adding data from Excel to PowerPoint?  

There are two ways to do this. The first way is to copy the Excel data selection and then directly paste it into the PowerPoint. You can choose different pasting styles depending on what is needed. To select pasting options, right-click when pasting and choose from different paste options.  

The second way is to add selection data with the Object tool. To do this, go to the Insert tab on PowerPoint and select the Object tool. Select the file with the Browse option to insert the data. You can also link the Excel sheet, which contains the data. By connecting the file on the drive, the PowerPoint data automatically gets updated if there is any change in source data. 

12) How to create visual graphs from the existing data in Excel?  

You can select the data you want to create a graph and go to the Insert tab. Under the Insert tab, you will see various charts and graphs. Select the one you want, and the chart will be inserted with the data in the selection.  

You can customise the chart further by changing font sizes, colours, legends, etc. You can also insert the data with the cell range of data you want to include in the chart.  

13) Explain what Quick Parts is and how it works.  

Quick Part is a handy feature that helps create and store content used repetitively. There are three types of Quick Parts; AutoText, Document Property and Fields.  

AutoText is a simple block of text that you can reuse. Typing the initial letters of the word or text block will prompt you to complete it by clicking on the Tab button. Document Property is a template that can be used from one Word document to another. Fields store specific information like the author's name, title, date, etc. You can use Quick Parts to auto-complete text, sentences or certain sections that you use repeatedly.  

14) How to create an AutoText on Word?  

AutoText is a type of Quick Parts that allow you to create and reuse a block of text that you might use regularly. To create an AutoText, go to the Insert tab and click on Quick Parts. Select the text you want to use in AutoText and click on OK.  

You can select the text and use the shortcut "Alt+F3."  

15) What are two key features of Microsoft 365?  

Microsoft Office 365 offers a lot of features and benefits, its real-time collaboration and remote access are the two key features that play an essential role in making it so popular and easy to use.  

However, there are other features that someone may find more helpful and the reason to choose Microsoft Office 365.

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16) How does cell referencing help the user of Microsoft Excel?  

When using the formula in Excel, cell referencing enables auto-updating the formula when any cell value is changed, moved, or updated.  

17) What are the levels of administration in Microsoft Office 365, and their functions in brief? 

There are multiple levels of administration, and each level has specific functions and roles they need to fulfill.   

a) Global Admin is the top-level admin with access to all the admin features.  

b) Billing Admin is responsible for making purchases and managing support tickets, subscriptions, and service health.  

c) Password Admin is responsible for keeping passwords secure and changing them when required.  

d) User Management Admin manages user accounts, groups, and service requests. The user management admin is also capable of resetting the passwords if required.  

e) Service Support Admin shares and views message centre posts, manage service requests, and monitors the service health.  

f) User Admins are responsible for the same things as service support admins. In addition, a user admin is responsible for adding users and groups, assigning licenses, managing users' properties, updating password policies, and managing user views.  

g) Exchange Admin has complete administrative access to Exchange Online.  

h) SharePoint Admin has access to SharePoint Online.  

i) Power Platform Admin manages all administrative features for Power Apps (like Power BI), Power Automate, and Microsoft Purview Data Loss Prevention.  

18) How do you save a PowerPoint presentation as a video?  

The feature to convert a presentation into a video is very helpful and offers many customisations to suit your need. To save a PowerPoint as a video, go to the File tab and click on Export. Selecting Export will show a list of formats to save the presentation.  

Select the Create a Video option and then choose the quality you want. There are three qualities: presentation, internet, and low. You can also choose to use or not use the Recorded Timings and Narrations. Finally, you can save the video file in MPEG-4 or WMV format. Select the format and save the video.  

Conclusion  

In this blog, we’ve discussed some commonly asked Microsoft Office 365 Interview Questions and Answers you can expect in an interview. You must understand the basics of Office applications and thoroughly understand the most used applications like Word, Excel, Outlook and PowerPoint. You can also expect a few security-related interview questions, as understanding security is an essential factor in getting hired. 

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