Training Outcomes Within Your Budget!

We ensure quality, budget-alignment, and timely delivery by our expert instructors.

Share this Resource

Table of Contents

Image showing title What is Visual Basic for applications in Excel

Excel reports are frequently prepared in the business world. Microsoft Excel is the principal tool for carrying out all of these tasks. However, many people who utilise this tool do not know about What is VBA in Excel. Visual Basic Application or VBA is for professionals handling a lot of data, familiarity with this Microsoft application is essential.

Over 30 million people worldwide use Excel on an everyday basis. An intermediary level of Excel knowledge will make your life so easy that you can't think of doing your tasks without its help. So, why wait more?

This blog is for you if you spend hours doing the same repetitive tasks every day!

Table of Contents

1) What is VBA in Excel? 

2) Why to use Excel VBA?

3) What can you do with VBA?

4) How to access Excel VBA in Excel?

5) Must know Visual Basic for Application shortcuts  

6) Conclusion



What is VBA in Excel?

Microsoft developed Visual Basic for Application, an event-driven programming language used to build office applications. It is provided free of cost to Microsoft Office users to create small programs. It is helpful to add new functions to your Office applications and in the MS Office suite. Additionally, you may utilise this tool to engage readers of your document in ways unique to your organisation's demands.  

VBA is a subset of Visual Basic 6.0, where Basic stands for Beginners All-Purpose Symbolic Instruction Code. VBA can be used to develop automation processes, Windows PI and user-defined functions. Besides, it is used to analyse large volumes of data and create and maintain complex financial models. You can also manipulate the user interface features of the host applications using VBA.

Microsoft Excel VBA and Macro 

Why to use Excel in VBA?


VBA allows you to use English statements to write instructions for creating various apps. You may simply drag and drop the interface controls in VBA's user interface, making it easy to use and understand. It also allows you to modify Excel's functions based on your requirements.  Now, Let's see ways in which you can leverage VBA to get your tasks done quickly: 

use Excel in VBA

To analyse large volumes of data 

Professionals dealing with the finance domain have to review large volumes of data as a part of their daily activities. They will have to go through all the data and derive insight from it, which will be beneficial to the business. So if you also belong to the finance sector, this tool is going to help you. The macros, with the help of this tool, could be designed so that the data may be analyzed quickly. 

To automate repetitive tasks 

VBA is the best solution for you if you regularly perform the same tasks on Excel. You can easily automate all these tasks and others that you have to do more than 100 times. This tool supports you with automating almost all editing changes you do yourself.

Customising user interaction

Sometimes you want your users to engage with an Office application or document in a different way that is not included in the default application. You might wish to ask users to perform something specifically, for instance, when they open, save, or print a document. You can easily do this with VBA.

To create and maintain complex financial models

If you are working in the financial sector, VBA can be a handy tool if you want to develop trading and pricing models. This can also be useful to other professionals in preparing risk management models like Project Managers.  

The VBA program can create financial ratios that let analysts examine the patterns and performance of two or more entities over a specified period.

To forecast investment decisions

Financial analysts and investment bankers frequently have to choose between two or more investment situations. For instance, finance specialists must consider a merger's financial implications to decide whether it is feasible. To get an overview of the projected outcomes, experts can use VBA to construct macros that simulate investment situations. The results obtained can be used by decision-makers to make informed decisions.

Become an Expert by learning how to create advanced Excel formulas, macros and much more in our Microsoft Excel Expert Training - sign up now!

What can you do with VBA?

 Now that you know What is VBA in Excel, let’s have a look at some of its common uses. Some of the main uses of VBA in Excel include the following:

Automation: Eliminate most of the manual or repetitive tasks associated with Excel, Word, PowerPoint, or any other Office application. For example, use VBA in Excel to format documents, automatically generate complex spreadsheets, or update PowerPoint presentations.

Custom functions: Make custom functions in Excel that can be called directly within cell formulas. That helps in the custom calculations not offered within the standard list of Excel functions.

a) Interactivity: Make your documents and spreadsheets livelier by using VBA to respond to what the user does, like clicking on a button or changing the value in a cell. This way, your documents and spreadsheets become more dynamic and, hence, easier to use.

Integration: For example, you can make the Office applications work together, such as taking data from an Excel worksheet using VBA and then making a PowerPoint slideshow automatically out of that data.

b) Data analysis: You can do complex data analysis tasks which are more complex than what could be done by standard Excel tools such as PivotTables and charts. In fact, VBA can process huge volumes of data and carry out quite complex calculations and even statistical analysis.

Database management: This makes it possible to connect external databases either from Excel or Access through VBA. This provides the ability to manipulate data from the respective database right within the Office applications.

Custom forms and controls: Create user-friendly and custom user forms for entering data and interacting with the user in either Excel or Access. This will increase usability in both your spreadsheets and databases and allow for a friendly interface with which you can interact.

User interface customisation: Modify an Office application menu, toolbar, or dialogue box by adding your own or changing the existing. This enables you to standardize your workflow and increase access to commands that are normally used.

Email handling: Automate the sending and receiving of processed emails in Outlook. This can be done by writing an add-in for Outlook with VBA that could generate emails when something gets triggered or triggered, thus making the email sending and receiving process automatic.

How to access VBA in Excel?  

When you press Alt + F11 to access the VBA window in any Office program, you will see the file structure tree on the top left with the following on your screen: 

a) Bottom left – Properties 

b) Bottom centre and bottom right – debug pane 

c) Majority of the screen in the centre and top right – the coding section 

Here’s what it will look like:

Visual Basic for Applications

Most users are typically engaged in coding-related tasks. Only new macro files created using the file structure section are utilised for this purpose. Only more complex macros that employ User Forms to design graphical user interfaces for the macro will make use of the properties section in the macro's bottom left. 

The majority of the code is done in the coding part. Here, you can design, program, and save macros. Once the macro code has been created and saved, it can be connected to particular Excel model triggers. The macro can be started by pressing a worksheet button or changing specific cells. Additionally, the easiest way to use a macro is to attach it to a particular button.   

Apply for the Visual Basic For Applications VBA Training course to learn how to automate repetitive tasks! 

Must know Visual Basic for Application shortcuts

If you're looking to use VBA in Excel and make your tasks much easier, use the following shortcuts:  

a) To open VBA Editor – Press Alt + F11  

b) To close the VBA editor – Press Alt + F4  

c) To display all macros – Press Alt + F8  

d) To return to the spreadsheet- Press Alt + F4  

e) To open the code editor – Press F7  

f) To display the help section – Press F1  

g) For autocomplete – Press Ctrl + Space  

h) To activate the menu bar – Press F10  

i) To go to the beginning of the line –click on Home  

j) To run the error handler – Press Alt + F5  

k) To toggle between the VBA editor and spreadsheet– Press Alt + F11  

l) To Switch between the last two windows – Press Alt + F6 

NoteIf you're wondering how to open VBA in Excel, even after using Alt + F11, the developer tab may be missing from your Excel ribbon.   

You will first have to add the developer tab in the ribbon by following this step - File > Options > Customise Ribbon.   

Customise Ribbon

Ensure that the developer option is checked, and then you will have the developer tab in your Excel sheet.   

Option is checked


Now that you read this blog think of all the possibilities you can use this tool to make your task easier. Learn VBA and take advantage of many powerful features provided by Microsoft Excel. Learning What is VBA in Excel has been proved fruitful for years to automate procedures, create macros, and assist people in simplifying tasks, now is your turn!

Update your Excel skills now by joining the Microsoft Excel VBA and Macro Training!

Frequently Asked Questions

How can mastering PDF to Excel conversion tools boost my career prospects? faq-arrow

Mastering PDF to Excel conversion tools can significantly enhance your career prospects by improving your efficiency in data management and analysis. It enables you to quickly extract and manipulate data, leading to better decision-making and increased productivity, making you an asset in data-driven roles across various industries.

What is the purpose of converting PDFs to Excel in an organisational setting? faq-arrow

Converting PDFs to Excel in an organisational setting streamlines data analysis and reporting. It facilitates the manipulation of large datasets, improves data accuracy by reducing manual entry errors which improves in the decision-making process.

What are the other resources and offers provided by The Knowledge Academy? faq-arrow

The Knowledge Academy takes global learning to new heights, offering over 30,000 online courses across 490+ locations in 220 countries. This expansive reach ensures accessibility and convenience for learners worldwide.  

Alongside our diverse Online Course Catalogue, encompassing 17 major categories, we go the extra mile by providing a plethora of free educational Online Resources like News updates, Blogs, videos, webinars, and interview questions. Tailoring learning experiences further, professionals can maximise value with customisable Course Bundles of TKA.

What is Knowledge Pass, and how does it work? faq-arrow

The Knowledge Academy’s Knowledge Pass, a prepaid voucher, adds another layer of flexibility, allowing course bookings over a 12-month period. Join us on a journey where education knows no bounds.

What are related Microsoft Excel Training and Certification Course courses and blogs provided by The Knowledge Academy? faq-arrow

The Knowledge Academy offers various VBA Courses under Programming Training, including Visual Basic Course, PHP Course, Basic Perl Programming Training and more. These courses cater to different skill levels, providing comprehensive insights into How to Create a Project Plan in Excel

Our Office Applications Blogs covers a range of topics related to Visual Basic, offering valuable resources, best practices, and industry insights. Whether you are a beginner or looking to advance your Office Applications skills, The Knowledge Academy's diverse courses and informative blogs have you covered.

Get A Quote




Special Discounts




Thank you for your enquiry!

One of our training experts will be in touch shortly to go over your training requirements.



Press esc to close

close close

Back to course information

Thank you for your enquiry!

One of our training experts will be in touch shortly to go overy your training requirements.

close close

Thank you for your enquiry!

One of our training experts will be in touch shortly to go over your training requirements.